Established in 2017, Batley & Spen Youth Theatre Company was set up in Batley, West Yorkshire to celebrate and pay tribute to the life of the late Jo Cox, MP for Batley & Spen, and leave a lasting legacy in the town which will benefit young people for many years to come.
Following last year’s hugely successful production of Les Miserables, the Company are looking for a producer to lead them in this year’s production, and the company into the future. Full details of the role and background are as follows:-
BATLEY & SPEN YOUTH THEATRE COMPANY LTD
Producer/Project Manager Job Description
Batley & Spen Youth Theatre Company Ltd is seeking to appoint a Producer/Project Manager on a fixed term freelance contract for c3 months to run the company’s 2018 summer project – Deeds Not Words. Please find below a job description, alongside a brief summary of BSYTC, and a person specification to help you with your application. A project briefing note is also attached.
The closing date for receipt of completed applications is Friday 1st June. We regret that applications received after that date cannot be considered.
Please submit the following to Donna Munday on firstname.lastname@example.org:
- A cover letter (no longer than 2 pages) stating why you are applying for the position and how you
meet the requirements set out in the Job Description and Person Specification
- A current CV (no longer than 2 pages), also detailing two referees (only contacted on the offer of
a job) and relevant contact information
- A fee proposal for the project, including all preparation work, the project itself, and post-project wrap-up
Please make the subject line of your email PRODUCER/PROJECT MANAGER APPLICATION with your name following the word “application”.
Interviews will be held on Friday 8th June in the Batley & Spen area.
Start date ASAP after the interviews have taken place. Please only apply for this role if you are available to start very quickly after the interview date and if you can work on a mostly full time basis on this project for most of June, July and August.
Please note that there will be the opportunity to discuss ongoing work for the company, post-project, which wold be dependant on successful fundraising.
BSYTC welcomes applications from people of diverse backgrounds including BAME, LGBTQI and people with disabilities. We promote diversity and access across our activities. We are committed to equality of opportunity and encourage applications from individuals currently underrepresented in the arts. We hope that this document will help with any questions you might have about the application process and the advertised position. However, if you have any further queries, please email email@example.com.
Thank you for your interest in this post – we look forward to hearing from you.
Nick Evans and Donna Munday
BSYTC Artistic Director and Producer
BSYTC Producer/Project Manager Job Description
Established in 2017, Batley & Spen Youth Theatre Company was set up in Batley, West Yorkshire to celebrate and pay tribute to the life of the late Jo Cox, MP for Batley & Spen, and leave a lasting legacy in the town which will benefit young people for many years to come. It was created to address a need in an area of West Yorkshire where involvement in the performing arts is significantly below the national average (as defined by Arts Council England). The company is particularly interested in seeking out and working with young people who have not previously engaged with drama and the performing arts, and who do not feel theatre is for them for social or economic reasons.
The inaugural project for the company was a 3-tiered once-in-a-lifetime event which brought a revolutionary experience to the young people of the town and surrounding areas. A creative, energetic endeavour, Hear the People Sing took place over 3 weeks of residential teaching and rehearsals for c100 young people; culminating in a week of performances in August at a 600 seat pop-up theatre built in an Oxfam warehouse in Batley with an audience of over 3,000. The project consisted of 3 key parts – a production of Jo’s favourite musical Les Misérables with a local cast of young people (13–19) led by a West End creative team; a second companion piece called More in Common devised by the young people which celebrated the values Jo stood for – togetherness, collaboration, comradeship, equality; and a production skills training project which saw participants shadow and work alongside the West End creative and production team in an intensive learning process. Full details of the 2017 project can be found at http://hearthepeoplesing.com/ .
Following the success of the 2017 summer project Hear the People Sing, Batley & Spen Youth Theatre Company will operate beyond this inaugural event. With the support of local teachers and practitioners the legacy of Hear the People Sing will be a positive and lasting influence on the communities of West Yorkshire, with an ambition to:
- Develop the company and expand participants’ education in music, drama and movement
- Develop an environment where every participant is valued, ensuring mutual respect is fostered and celebrated
- Bestow a wealth of positive values for young people to take back into their schools and communities
- Encourage each young person to achieve and surpass their potential
- Foster the belief that hard work and courage changes us and those around us for the better
- Ignite a passion in its young participants that could lead to a career in theatre or on our screens
Plans are now underway for a second project, Deeds Not Words – A Summer of Suffragettes and Soldiers, which will take place during Summer 2018, and this appointment is a key part of the planning process.
Batley & Spen Youth Theatre Company Ltd is a Registered Charity Number: 1172974
Company Number: 10742368
BSYTC Producer/Project Manager Job Description
JOB TITLE: Producer/Project Manager
LINE MANAGER: Nick Evans (Artistic) and Donna Munday (managerial)
ENGAGEMENT PERIOD: c3 months
LOCATION: The project will take place in Batley & Spen, West Yorkshire. The successful candidate can work from home, or there is the possibility of having desk space in a local arts organisation.
HOURS: Hours as required
Purpose of Role
- To manage the Summer 2018 BSYTC project in Batley & Spen: Deeds Not Words – A Summer of Suffragettes and Soldiers.
- To manage and maintain financial, administrative and communication systems, ensuring the smooth running of the project
- To fundraise for the 2018 project and beyond
This is only the second project that the organisation has undertaken, so some flexibility is required in terms of how the project management process will work.
- maintaining a detailed up-to-date project work plan
- overseeing the planning, implementation, monitoring and learning within the project to deliver the programme and targets outlined by the Artistic Director
- managing effective working relationships with any external stakeholders and partner organisations
- leading the project team including Director, Assistant Director, Choreographer, Musical Director, Technical/Production Manager and all visiting artists
- working with the Artistic Director to identify and engage visiting artists from the West End and beyond for the project
- finding and contracting the venue for the 2018 project
- organisation of tickets sales process for the performance aspect of the project
- supporting the project team in making practical arrangements eg travel, accommodation
- Support BSYTC’s aims in ensuring that the project achieves its ambitions
- any other tasks reasonably required in relation to the general responsibilities summarised above
- providing administrative support for other members of the team as required
- researching potential private and public sources of funding for the project and submit funding applications
- researching potential private and public sources of funding for the company in general including the 2019 project and submit funding applications to ensure the legacy of the company
- maintaining and updating databases and other information systems
- creating, maintaining and updating the company website
- organising company mail-outs
- running the company’s social media accounts
- ensuring compliance with GDPR
- writing monthly informal project reports for the management team and board line with the approved deadlines
- writing formal project reports in line with any funder or donor deadlines
Finance and Administration
- managing the budget for the project including producing financial reports
- liaising with the Producer to ensure project staff and suppliers are paid in a timely manner
- assisting the Producer with carrying out day to day bookkeeping, payments and invoicing
- maintaining records and files including keeping the participants informed of all aspects of the project
- responding to telephone, email and any other enquiries
- being responsible for young people’s safeguarding
- updating the company’s Child Safeguarding policy as required and ensuing that all staff comply with the policy
- representing BSYTC at meetings with partners and funders regarding the 2018 project
- committing to promoting equality in terms of race, gender, culture, sexual orientation and disability, so that BSYTC is recognised as an open and welcoming organisation that challenges discrimination and works to address disadvantage
Essential skills and experience
- experience of having managed and led youth theatre projects
- experience in working with young people
- IT skills including strong Excel and Word skills
- demonstrable experience of working under minimum supervision and leading a team
- able to manage own time and prioritise workload
- passion for changing lives through the arts
- experience of financial administration and budget management
- experience of fundraising for arts projects
- commitment to team working and a flexible approach to working practices.
- excellent organisational skills and attention to detail
- experience of website content management systems and social media management
- current DBS check (or ability to achieve this)
Desirable skills and experience
- an interest/knowledge of the performing arts
- excellent contacts in the arts community in Batley & Spen
- some knowledge of contracting, company and charity legislation
- contacts in the West End theatrical community